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Home › Answers › Getting started with AI

How do I use AI meeting notes in Microsoft Teams?

Last checked: 18 October 2026 · The AI Till, UK

Short answer

To get AI notes in Microsoft Teams, turn on transcription or recording in the meeting. Afterwards, open the Recap tab for AI notes, tasks and chapters. Intelligent Recap and Copilot in Teams need a Teams Premium or Microsoft 365 Copilot licence on top of a normal business plan. Without one, you still get a transcript.

Step by step

  1. Start or join a Teams meeting from your work account.
  2. Select More actions, then Record and transcribe, then Start transcription (or Start recording).
  3. Tell everyone you are transcribing. Teams also shows a banner.
  4. After the meeting, open it from the chat or calendar and select Recap.
  5. With Copilot, ask questions like "What did we agree about the delivery date?"

Microsoft says AI notes appear after a transcribed meeting of at least five minutes.

Which licences you need

  • Transcript only: most Microsoft 365 business plans with Teams.
  • Intelligent Recap (AI notes, tasks, speaker timelines): Teams Premium or Microsoft 365 Copilot.
  • Copilot in meetings: Microsoft 365 Copilot licence. See which Copilot is best for business?

Privacy and consent

A transcript is personal data. Tell people before you record, keep transcripts only as long as needed and be careful with HR or customer calls. See is it legal to record calls with AI?

Related questions

Can I use Otter or Fireflies in Teams instead?

Yes, they can join as a bot, but check your organisation allows it. See does Otter AI work with Teams and Zoom? and how much does Fireflies AI cost?

Does Teams AI work on the free version?

The free personal Teams app has limited features. AI recap is a business feature.

How accurate are AI meeting notes?

Good for a summary, but names, numbers and decisions should be checked before you share them.

Sources

Checked 18 October 2026. Rules and prices change, so check the source before you rely on it. This is general information, not legal, tax or financial advice.

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