Home › Trades › Cleaning businesses › AI scheduling tools for cleaning businesses in the UK

AI scheduling tools for cleaning businesses in the UK

Cleaning businesses run on repeat bookings: the same houses every week or fortnight, offices out of hours, and one-off end-of-tenancy cleans that come in at short notice. The schedule is the business. Good scheduling software keeps rounds tight, sends customers a reminder, and makes cover easy when a cleaner is off sick.

Prices were re-checked on each provider's own page; the date is next to each one. Rules and figures from GOV.UK are linked where they're used.

Recurring rounds

Set up regular clients as recurring jobs so they appear every week or fortnight without retyping. ServiceM8 includes recurring jobs on all plans and is priced by jobs a month rather than by user; Jobber lists online booking and, on its Connect plan, automated client reminders.

Travel time costs money

If you employ cleaners, minimum wage rules count travel from one work assignment to another as working time (GOV.UK). The National Living Wage is £12.71 an hour from April 2026 for workers aged 21 and over (GOV.UK). A round that zigzags across town can push pay below the minimum once travel is counted, so group clients by area.

Online booking for one-off cleans

For end-of-tenancy and deep cleans, let customers pick a slot online. Calendly has an always-free plan for basic booking; a full job app adds addresses, checklists and invoices to each booking.

The options, with prices

Tool	Price and free plan	UK notes and source
Jobber Job management for service businesses: quotes, scheduling, invoicing and payments, with an AI Receptionist add-on.	Core: $49 a month ($29 billed annually). Connect: $139 ($99 annually). Grow: $199 ($149 annually), for one user; extra users $29 a month. Add-ons: AI Receptionist $29, Sales Pipeline $49, Marketing Suite $99 a month. 14-day free trial, no card required. No free plan; free trial without a card.	Confirm UK pricing and support. Source, checked 15 October 2026
ServiceM8 Job management for trade and service businesses: quotes, scheduling, job cards, invoices and customer texts, priced by jobs a month rather than per user.	Free: £0 a month for 1 user and 30 jobs a month. Starter: £25 a month (50 jobs). Growing: £59 (150 jobs). Premium: £119 (500 jobs). Premium Plus: £269 (1,500+ jobs). All paid plans have unlimited users. 14-day free trial. Free plan: 1 user, 30 jobs a month, SMS at 5p each.	UK pricing in pounds on the UK site. Source, checked 15 October 2026
Calendly Online booking links that let customers pick a time that suits your calendar.	Free plan (always free). Standard: $10 per seat a month. Teams: $16 per seat a month. Enterprise from $15k a year. An always-free plan for basic scheduling.	Prices are in US dollars. Source, checked 14 October 2026
Tradify Job management for tradespeople: quotes, scheduling, timesheets and invoices.	Lite: £34 per user a month. Pro: £37. Plus: £44. Optional Instant Website £10 a month; text messages £0.10 each. 14-day free trial. No free plan; 14-day free trial with all features.	UK pricing in pounds, UK phone support. Source, checked 15 October 2026
YourTradebase Quotes, jobs, invoices and payment reminders for UK tradespeople, with one flat monthly price.	£29 a month, plus £15 a month for each additional user. Two months free if you pay annually. Prices subject to VAT. 30-day free trial, no card required. No free plan; 30-day free trial, no card required.	UK company, prices in pounds plus VAT. Source, checked 15 October 2026

What to check before you choose

Recurring jobs on every plan, or only on higher tiers?
Per-job pricing (ServiceM8) can cost more than per-user pricing if you run many short cleans.
Can cleaners see key safe codes and access notes securely in the app?
Automatic reminders by text: what does each text cost?
Can you reassign a whole day's round to another cleaner in one go?

A prompt to start with

Paste this into ChatGPT or Claude, filling in the brackets:

You plan the rounds for [business name], a cleaning company in [area]. Here are the regular clients with postcodes, visit length and preferred days: [paste], and the cleaners with their available hours: [paste]. Build a weekly plan that keeps each cleaner within one area per day, shows travel gaps, and lists any client who doesn't fit.

Free tools

Price a job with the quote and VAT calculator (20%, 5%, 0% and reverse charge), or work out your day rate (see how much to charge per hour). Comparing job management apps? Read Tradify vs Jobber. Driving between jobs? The mileage allowance calculator uses HMRC's flat rates, and van costs for sole traders compares leasing, buying and the mileage rate.

Questions

Do I have to pay cleaners for travel between houses?

For minimum wage purposes, travel between work assignments counts as working time (GOV.UK). Travel from home to the first job generally doesn't.

What's the cheapest way to start?

ServiceM8's free plan covers 30 jobs a month for one user, and Calendly has a free plan for basic booking. Checked 15 and 14 October 2026.

Are these prices in pounds?

Not all. Where a provider only publishes US dollar prices we show dollars, so check the price in pounds at checkout.

Do you get paid if I sign up?

Some links may become affiliate links, and we'll label them when they do. It doesn't change what we list. See how we make money.

Free daily email

One useful AI tool each weekday: what it costs, who it suits and a tip to try. Five minutes to read.

Unsubscribe any time. Privacy. Read the latest issue or browse past issues.