The AI TillBy job
AI tools for admin and email
Paperwork, inboxes, procedures and the jobs that pile up. 15 tools listed, each linked to a page with its checked price and free plan.
ChatGPT
A general AI assistant for drafting emails, quotes, policies and posts, summarising documents and answering questions.
Claude
An AI assistant that is good with long documents, careful writing and summaries.
Gemini Notebook (formerly NotebookLM)
Upload your own documents and ask questions that are answered from them, with references back to the source.
Grammarly
Checks spelling, grammar and tone as you type in email, documents and the browser.
Otter.ai
Records and transcribes meetings on Zoom, Teams and Google Meet, or in person on your phone, with AI summaries.
Fyxer
An AI assistant that sorts your inbox, drafts replies in your tone and records meetings.
Zapier
Connects your apps so routine tasks happen automatically, for example new enquiry to spreadsheet to email.
Calendly
Online booking links that let customers pick a time that suits your calendar.
Notion
Notes, documents, task lists and simple databases in one place, with Notion AI.
Gemini (Google AI plans)
Google's AI assistant, in its own app and built into Gmail, Docs and other Google apps on paid plans.
Microsoft 365 Copilot
AI built into Word, Excel, Outlook and Teams for businesses on Microsoft 365.
HubSpot
Customer database (CRM) with email, forms and AI help, starting with free tools.
ClickUp
Tasks, projects and docs in one app, with AI add-ons.
Pipedrive
Sales pipeline CRM with AI reports and meeting notes, for tracking enquiries to signed jobs.
monday.com
Boards for tracking jobs, projects and customers, with AI credits on paid plans.
Prompts for this job
- Turn notes into a to-do list
- Plan my week
- Summarise a long document
- Write a simple procedure
- Draft a supplier email
- Compare two quotes
Free options
ChatGPT, Claude, Gemini Notebook (formerly NotebookLM), Grammarly, Otter.ai, Fyxer, Zapier, Calendly, Notion, Gemini (Google AI plans), HubSpot, ClickUp, monday.com have free plans.
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