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Invoice template for sole traders and trades

Make an invoice with everything GOV.UK says it must include, then print it, save it as a PDF or copy it. Handles VAT, the construction reverse charge and CIS deductions.

Everything stays in your browser; nothing is sent or stored. To save a PDF, choose Print and then "Save as PDF".

What an invoice must include

GOV.UK says an invoice must include a unique identification number, your business name, address and contact details, the customer's name and address, a clear description of what you're charging for, the supply date, the invoice date, the amounts, any VAT, and the total owed. Sole traders must also include their own name and, if they use a business name, an address where legal documents can be delivered. Limited companies must use the full company name from the certificate of incorporation (GOV.UK).

If you're VAT registered, a full VAT invoice also needs your VAT number, the time of supply, and for each line the quantity, unit price, VAT rate and amount excluding VAT, plus the total VAT in sterling (VAT Notice 700/21, section 4.1). For reverse-charge construction work, the invoice must say the reverse charge applies; HMRC's example wording is "Customer to pay the VAT to HMRC" (HMRC). If a contractor deducts CIS, check the figure with the CIS calculator.

Chasing payment? Use the late payment interest calculator for business customers and read how to chase a late payment. Sending invoices every week? Compare free invoicing apps.

Questions

What must a UK invoice include?

A unique number, your business name, address and contact details, the customer's name and address, a description, the supply date, the invoice date, the amounts, any VAT and the total.

Do sole traders need to put their own name on invoices?

Yes, plus any business name you use and, if you use one, an address where legal documents can be delivered.

How do I show CIS on an invoice?

Show the gross amount, then the CIS deduction on the labour, then the amount payable. Your contractor decides the rate after verifying you.

Can I save it as a PDF?

Yes. Click Print and choose Save as PDF.