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AI invoicing tools for cleaning businesses in the UK

Cleaning invoices are frequent and small, so automation matters more than features: invoices sent when a job is marked done, card or direct debit payment, and automatic reminders.

Prices were re-checked on each provider's own page; the date is next to each one. Rules and figures from GOV.UK are linked where they're used.

Invoice on completion

Set the app to send the invoice when the cleaner marks the job complete, with a payment link.

Commercial contracts

Bill commercial customers monthly with a statement, and put your terms on the contract. Statutory interest on late business payments is 8% plus base rate (GOV.UK).

VAT

Track turnover against the £90,000 threshold with the VAT threshold checker.

The options, with prices

Tool	Price and free plan	UK notes and source
ServiceM8 Job management for trade and service businesses: quotes, scheduling, job cards, invoices and customer texts, priced by jobs a month rather than per user.	Free: £0 a month for 1 user and 30 jobs a month. Starter: £25 a month (50 jobs). Growing: £59 (150 jobs). Premium: £119 (500 jobs). Premium Plus: £269 (1,500+ jobs). All paid plans have unlimited users. 14-day free trial. Free plan: 1 user, 30 jobs a month, SMS at 5p each.	UK pricing in pounds on the UK site. Source, checked 15 October 2026
Jobber Job management for service businesses: quotes, scheduling, invoicing and payments, with an AI Receptionist add-on.	Core: $49 a month ($29 billed annually). Connect: $139 ($99 annually). Grow: $199 ($149 annually), for one user; extra users $29 a month. Add-ons: AI Receptionist $29, Sales Pipeline $49, Marketing Suite $99 a month. 14-day free trial, no card required. No free plan; free trial without a card.	Confirm UK pricing and support. Source, checked 15 October 2026
Zoho Books Accounting software with a free plan for very small businesses and paid UK plans.	Free: £0. Standard: £12 a month (£10 billed annually). Professional: £24 (£20). Premium: £30 (£25). Per organisation. Free plan for sole traders and micro businesses.	UK pricing in pounds. Source, checked 15 October 2026
Tide A business account app with invoicing, expense cards and accounting integrations.	Free plan with no plan fee. Smart: £12.49 a month. Pro: £27.49 a month. Max: £69.99 a month. Essential tools for getting started with no monthly plan fee (transaction limits vary by plan).	UK; Tide is authorised by the FCA as an e-money institution. Source, checked 15 October 2026
QuickBooks Cloud accounting with invoicing, expenses and VAT, plus Intuit Intelligence AI features (some in beta).	Plans: Sole Trader Plus, Simple Start, Essentials, Plus and Advanced, each with a 30-day free trial. All include CIS calculation and submission; VAT submission isn't in Sole Trader Plus. Prices load dynamically on the UK pricing page, so check the current figure there. No free plan; 30-day free trial.	UK pricing in pounds. Source, checked 15 October 2026

What to check before you choose

Invoice on job completion.
Recurring payments.
Monthly statements for commercial clients.
Free plans for low volumes.

A prompt to start with

Paste this into ChatGPT or Claude, filling in the brackets:

Write a polite reminder to [company] for the [month] cleaning invoice [number], £[amount], due on [date]. Mention our [x]-day terms and include the payment link. Under 80 words, British English.

Free tools

Price a job with the quote and VAT calculator (20%, 5%, 0% and reverse charge), or work out your day rate. Comparing job management apps? Read Tradify vs Jobber.

Questions

Free options?

ServiceM8 has a free plan (1 user, 30 jobs a month), and Zoho Books and Tide have free plans. Checked 15 October 2026.

Recurring invoices?

QuickBooks lists recurring invoices on Essentials and above; ServiceM8 and Tradify list recurring jobs. Checked 15 October 2026.

Are these prices in pounds?

Not all. Where a provider only publishes US dollar prices we show dollars, so check the price in pounds at checkout.

Do you get paid if I sign up?

Some links may become affiliate links, and we'll label them when they do. It doesn't change what we list. See how we make money.

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