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AI scheduling tools for window cleaners in the UK

A window cleaning round is a schedule: hundreds of homes on four-, six- or eight-weekly cycles, grouped by street, with rain days that knock the whole round back. Scheduling software keeps cycles on track automatically, re-plans after bad weather, and tells customers when you're coming so they can leave gates open.

Prices were re-checked on each provider's own page; the date is next to each one. Rules and figures from GOV.UK are linked where they're used.

Rounds as recurring jobs

Set each customer up on their cycle as a recurring job and group them by street. ServiceM8 includes recurring jobs on all plans and is priced by jobs a month; Jobber lists online booking and, on its Connect plan, automated client reminders (checked 15 October 2026).

Work at height in the plan

The Work at Height Regulations 2005 apply to employers and anyone who controls work at height (HSE). HSE says ladders can be a sensible option for low-risk, short-duration tasks but shouldn't automatically be the first choice (HSE). Recording which properties need a ladder and which can be done from the ground with a water-fed pole helps plan staff and kit for each day.

Rain days and staff

When a day's lost, push the round rather than cramming it. If you employ cleaners, travel between jobs counts as working time for minimum wage purposes (GOV.UK), so tight street grouping matters.

The options, with prices

Tool	Price and free plan	UK notes and source
ServiceM8 Job management for trade and service businesses: quotes, scheduling, job cards, invoices and customer texts, priced by jobs a month rather than per user.	Free: £0 a month for 1 user and 30 jobs a month. Starter: £25 a month (50 jobs). Growing: £59 (150 jobs). Premium: £119 (500 jobs). Premium Plus: £269 (1,500+ jobs). All paid plans have unlimited users. Phone add-ons from £15 a month. 14-day free trial. Free plan: 1 user, 30 jobs a month, SMS at 5p each.	UK pricing in pounds on the UK site. Source, checked 15 October 2026
Jobber Job management for service businesses: quotes, scheduling, invoicing and payments, with an AI Receptionist add-on.	Core: $49 a month, $39 on a 1-year commitment or $29 billed annually. Connect: $139 ($119 or $99). Grow: $199 ($169 or $149). These include one user; extra users $29 a month each. Plus, with 5 users: $499 ($439 or $399). Add-ons: AI Receptionist $29 and Marketing Suite $99 a month. All prices in US dollars. 14-day free trial of Grow, no card required. No free plan; free trial without a card.	Confirm UK pricing and support. Source, checked 15 October 2026
YourTradebase Quotes, jobs, invoices and payment reminders for UK tradespeople, with one flat monthly price.	£29 a month, plus £15 a month for each additional user. Two months free if you pay annually. Prices subject to VAT. 30-day free trial, no card required. No free plan; 30-day free trial, no card required.	UK company, prices in pounds plus VAT. Source, checked 15 October 2026
Powered Now UK trade app for quotes, invoices, job scheduling and compliance certificates, with an optional AI receptionist.	Business: £28 a month for one user (£280 a year). Professional: £32 per user a month (£320 a year). Premium: £40 per user a month (£400 a year). All excl. VAT. AI receptionist add-on from £29 a month. 14-day free trial, no card required. No free plan; 14-day free trial, no card required.	UK company, prices in pounds excl. VAT. Source, checked 15 October 2026
Calendly Online booking links that let customers pick a time that suits your calendar.	Free plan (always free). Standard: $10 per seat a month. Teams: $16 per seat a month. Enterprise from $15k a year. An always-free plan for basic scheduling.	Prices are in US dollars. Source, checked 14 October 2026

What to check before you choose

Recurring jobs on every plan, and can you pause a cycle without deleting it?
Can you shift a whole day and text every customer?
Can you note access (gates, dogs, ladder needed) on each property?
Per-job pricing (ServiceM8) usually suits rounds with many small jobs.
Can customers pay online after each clean?

A prompt to start with

Paste this into ChatGPT or Claude, filling in the brackets:

You plan the round for [business name], a window cleaner in [area]. Here are the customers with street, cycle (4, 6 or 8 weeks), last clean date and access notes: [paste]. Build next week's plan grouped by street, show what moves if [day] is rained off, and write a short text telling customers when we're coming.

Free tools

Price a job with the quote and VAT calculator (20%, 5%, 0% and reverse charge), or work out your day rate (see how much to charge per hour). Comparing job management apps? Read Tradify vs Jobber. Driving between jobs? The mileage allowance calculator uses HMRC's flat rates, and van costs for sole traders compares leasing, buying and the mileage rate.

Questions

What's the best app for a window cleaning round?

Look for recurring jobs and per-job pricing. ServiceM8 includes recurring jobs on all plans, with a free plan for 30 jobs a month; Jobber lists online booking. Checked 15 October 2026.

Are ladders banned for window cleaning?

No. HSE says ladders aren't banned and can be sensible for low-risk, short-duration tasks, but they shouldn't automatically be the first choice.

Are these prices in pounds?

Not all. Where a provider only publishes US dollar prices we show dollars, so check the price in pounds at checkout.

Do you get paid if I sign up?

Some links may become affiliate links, and we'll label them when they do. It doesn't change what we list. See how we make money.

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