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AI scheduling tools for removal firms in the UK

Removals scheduling is a puzzle of crews, vehicles and dates that other people control: completion days move, chains collapse, and Fridays at month end are always full. Scheduling software keeps surveys, packing days, moves and storage in one place, so you can see which crew and van is free and rebook quickly when a completion date shifts.

Prices were re-checked on each provider's own page; the date is next to each one. Rules and figures from GOV.UK are linked where they're used.

Surveys, packing and move day as one job

Book the survey, packing, move day and any storage collection as linked visits on one job. ServiceM8 is priced by jobs a month (free for 1 user and 30 jobs; all paid plans have unlimited users), which suits a firm with a few crews (checked 15 October 2026). Customers can pick a survey slot themselves with Calendly's free plan.

Vehicles and licences in the diary

Schedule vehicles as well as people. If you run vehicles with a gross plated weight over 3,500kg, you need a goods vehicle operator's licence (GOV.UK), so keep each vehicle's checks and driver details where the planner can see them. If a customer agrees the contract at their home during the survey, tell them about their 14-day right to cancel; contracts of £42 or less are exempt (GOV.UK).

When completion dates move

Keep a provisional status for moves waiting on exchange, and confirm crews only once the date is fixed. If you employ porters, travel between jobs counts as working time for minimum wage purposes (GOV.UK).

The options, with prices

Tool	Price and free plan	UK notes and source
ServiceM8 Job management for trade and service businesses: quotes, scheduling, job cards, invoices and customer texts, priced by jobs a month rather than per user.	Free: £0 a month for 1 user and 30 jobs a month. Starter: £25 a month (50 jobs). Growing: £59 (150 jobs). Premium: £119 (500 jobs). Premium Plus: £269 (1,500+ jobs). All paid plans have unlimited users. Phone add-ons from £15 a month. 14-day free trial. Free plan: 1 user, 30 jobs a month, SMS at 5p each.	UK pricing in pounds on the UK site. Source, checked 15 October 2026
Jobber Job management for service businesses: quotes, scheduling, invoicing and payments, with an AI Receptionist add-on.	Core: $49 a month, $39 on a 1-year commitment or $29 billed annually. Connect: $139 ($119 or $99). Grow: $199 ($169 or $149). These include one user; extra users $29 a month each. Plus, with 5 users: $499 ($439 or $399). Add-ons: AI Receptionist $29 and Marketing Suite $99 a month. All prices in US dollars. 14-day free trial of Grow, no card required. No free plan; free trial without a card.	Confirm UK pricing and support. Source, checked 15 October 2026
YourTradebase Quotes, jobs, invoices and payment reminders for UK tradespeople, with one flat monthly price.	£29 a month, plus £15 a month for each additional user. Two months free if you pay annually. Prices subject to VAT. 30-day free trial, no card required. No free plan; 30-day free trial, no card required.	UK company, prices in pounds plus VAT. Source, checked 15 October 2026
Powered Now UK trade app for quotes, invoices, job scheduling and compliance certificates, with an optional AI receptionist.	Business: £28 a month for one user (£280 a year). Professional: £32 per user a month (£320 a year). Premium: £40 per user a month (£400 a year). All excl. VAT. AI receptionist add-on from £29 a month. 14-day free trial, no card required. No free plan; 14-day free trial, no card required.	UK company, prices in pounds excl. VAT. Source, checked 15 October 2026
Calendly Online booking links that let customers pick a time that suits your calendar.	Free plan (always free). Standard: $10 per seat a month. Teams: $16 per seat a month. Enterprise from $15k a year. An always-free plan for basic scheduling.	Prices are in US dollars. Source, checked 14 October 2026

What to check before you choose

Can you schedule vehicles as well as staff?
Can a job hold survey, packing, move and storage visits together?
Can you mark moves as provisional until exchange?
Per-job pricing (ServiceM8) or per-user pricing (YourTradebase £29 plus £15 per extra user; checked 15 October 2026)?
Does it text the customer the crew's arrival window?

A prompt to start with

Paste this into ChatGPT or Claude, filling in the brackets:

You plan the week for [business name], a removals firm in [area] with [number] crews and these vehicles: [list]. Here are the confirmed and provisional moves with addresses, volumes and access notes: [paste]. Build a plan that matches crews and vehicles to each job, flags clashes, and writes a short confirmation text for each confirmed customer.

Free tools

Price a job with the quote and VAT calculator (20%, 5%, 0% and reverse charge), or work out your day rate (see how much to charge per hour). Comparing job management apps? Read Tradify vs Jobber. Driving between jobs? The mileage allowance calculator uses HMRC's flat rates, and van costs for sole traders compares leasing, buying and the mileage rate.

Questions

What's the best scheduling app for a small removals firm?

Look for vehicle scheduling and multi-visit jobs. ServiceM8 is priced by jobs with unlimited users on paid plans; Jobber lists online booking. Checked 15 October 2026.

Do I need an operator's licence for removal vans?

GOV.UK says you need one for vehicles with a gross plated weight over 3,500kg. Check the exemptions on GOV.UK for your vehicles.

Are these prices in pounds?

Not all. Where a provider only publishes US dollar prices we show dollars, so check the price in pounds at checkout.

Do you get paid if I sign up?

Some links may become affiliate links, and we'll label them when they do. It doesn't change what we list. See how we make money.

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