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AI invoicing tools for removal firms in the UK

Removals invoicing is usually a deposit and a balance due before or on the day, plus storage billed monthly. Getting the balance paid before the van is loaded saves the awkward conversation on the doorstep.

Prices were re-checked on each provider's own page; the date is next to each one. Rules and figures from GOV.UK are linked where they're used.

Deposit and balance

Invoice the deposit on booking and the balance a few days before the move, with a payment link.

Storage

Bill storage as a recurring monthly invoice. QuickBooks lists recurring invoices on Essentials and above.

Business moves

For office moves, put terms on the contract. Statutory interest on late business payments is 8% plus base rate (GOV.UK).

The options, with prices

Tool	Price and free plan	UK notes and source
QuickBooks Cloud accounting with invoicing, expenses and VAT, plus Intuit Intelligence AI features (some in beta).	Plans: Sole Trader Plus, Simple Start, Essentials, Plus and Advanced, each with a 30-day free trial. All include CIS calculation and submission; VAT submission isn't in Sole Trader Plus. Prices load dynamically on the UK pricing page, so check the current figure there. No free plan; 30-day free trial.	UK pricing in pounds. Source, checked 15 October 2026
Xero Cloud accounting for invoices, bank feeds, VAT and payroll, with AI-assisted features.	Ignite: £18 a month. Grow: £39. Comprehensive: £55. Ultimate: £70 (all excl. VAT). When checked, the first 6 months were 90% off. Payroll £1.50 per person. No free plan; a free trial and introductory discounts are offered.	UK pricing in pounds; Making Tax Digital compatible. Source, checked 15 October 2026
ServiceM8 Job management for trade and service businesses: quotes, scheduling, job cards, invoices and customer texts, priced by jobs a month rather than per user.	Free: £0 a month for 1 user and 30 jobs a month. Starter: £25 a month (50 jobs). Growing: £59 (150 jobs). Premium: £119 (500 jobs). Premium Plus: £269 (1,500+ jobs). All paid plans have unlimited users. Phone add-ons from £15 a month. 14-day free trial. Free plan: 1 user, 30 jobs a month, SMS at 5p each.	UK pricing in pounds on the UK site. Source, checked 15 October 2026
Tide A business account app with invoicing, expense cards and accounting integrations.	Free plan with no plan fee. Smart: £12.49 a month. Pro: £27.49 a month. Max: £69.99 a month. Essential tools for getting started with no monthly plan fee (transaction limits vary by plan).	UK; Tide is authorised by the FCA as an e-money institution. Source, checked 15 October 2026
FreeAgent UK accounting software for sole traders, partnerships and small companies.	Sole traders: £19 a month. Limited companies: £33 a month or £330 a year. All excl. VAT, with 50% off the first six months when checked. Free with a NatWest, RBS or Ulster Bank business account, or Mettle (conditions apply). Free for eligible NatWest, RBS, Ulster Bank and Mettle customers; otherwise a 30-day free trial.	UK company, pounds. Source, checked 15 October 2026

What to check before you choose

Deposit and balance invoices.
Recurring invoices for storage.
Payment links.
Making Tax Digital support.

A prompt to start with

Paste this into ChatGPT or Claude, filling in the brackets:

Write an email asking [customer] to pay the balance of £[amount] for their move on [date] by [date], with the payment link, and confirming the crew arrival time. Friendly, under 80 words, British English.

Free tools

Price a job with the quote and VAT calculator (20%, 5%, 0% and reverse charge), or work out your day rate (see how much to charge per hour). Comparing job management apps? Read Tradify vs Jobber. If a business customer pays late, the late payment interest calculator works out the statutory interest you can add, and how to chase a late payment sets out the steps. Over £50,000 turnover? Making Tax Digital for Income Tax has applied since 6 April 2026.

Questions

Recurring storage invoices?

QuickBooks lists recurring invoices on Essentials, Plus and Advanced. Checked 15 October 2026.

Free option?

Tide's business account has a free plan with invoicing. Checked 15 October 2026.

Are these prices in pounds?

Not all. Where a provider only publishes US dollar prices we show dollars, so check the price in pounds at checkout.

Do you get paid if I sign up?

Some links may become affiliate links, and we'll label them when they do. It doesn't change what we list. See how we make money.

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