Our picks

Best meeting notes tools for UK small businesses (2026)

We compared 3 meeting notes tools using prices and plan details checked on each provider's own page on 2026-10-14. We haven't been paid for any placement; see how we make money.

Quick picks

Best free starting point: Otter.ai. Otter.ai has a free plan: 300 transcription minutes a month, a 30-minute limit per conversation, three file imports in total and your 25 most recent conversations.
Cheapest dollar-priced paid plan: Fireflies.ai. Fireflies.ai starts at $10 (Pro, per seat a month, billed annually).

All meeting notes tools compared

Tool	Cheapest paid plan	Free plan	Best for
Otter.ai	Not published	Yes	Supplier and client calls where you need a record of who agreed what.
Fireflies.ai	$10 (Pro, per seat a month, billed annually)	Yes	Teams with regular video meetings who want searchable notes.
Fathom	$16 (Premium, per user a month)	Yes	Sole traders and consultants who live on video calls.

Otter.ai

Records and transcribes meetings on Zoom, Teams and Google Meet, or in person on your phone, with AI summaries.

Price: Basic plan is free; paid plans are listed on the pricing page.
Watch out for: Tell people you are recording. Long calls are cut to 30 minutes of transcript on the free plan.
UK notes: Works with UK calls; check data handling for client calls.

Fireflies.ai

An AI notetaker that joins video calls, transcribes them and writes summaries and action points.

Price: Free: $0. Pro: $10 per seat a month billed annually ($18 monthly). Business: $19 per seat a month billed annually ($29 monthly). Enterprise: $39 per seat a month, annual only.
Watch out for: Per-seat pricing adds up for larger teams.
UK notes: Prices are in US dollars.

Fathom

Records video calls and produces instant AI summaries, with a generous free plan for individuals.

Price: Free: $0 for individuals. Premium: $16 per user a month. Team: $15 per user a month (2-user minimum). Business: $25 per user a month (2-user minimum).
Watch out for: Team plans need at least two users.
UK notes: Prices are in US dollars.

How to choose

Start with a free plan or trial if there is one, and test it on a real job.
Prefer pound pricing if you want a predictable monthly cost.
Check what counts towards limits (calls, minutes, seats, contacts or credits) before comparing headline prices.

Head-to-head comparisons

Sources

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