Alternatives

Notion alternatives

Notion: Notes, documents, task lists and simple databases in one place, with Notion AI. Its price when we checked: Free: $0. Plus: $10 per seat a month. Business: $20 per seat a month. Custom AI agents: $10 per 1,000 monthly credits after a free try. If it isn't right for you, these tools do a similar job.

Prices at a glance

Tool	Cheapest paid plan	Free plan
Notion	$10 (Plus, per seat a month)	Yes
Gemini Notebook (formerly NotebookLM)	Not published	Yes
ChatGPT	Not published	Yes
Zapier	$19.99 (entry paid plan, per month)	Yes
ClickUp	$10 (Unlimited, per user a month ($7 billed yearly))	Yes
monday.com	$9 (Basic, per seat a month, billed annually)	Yes

Our verdict

Free plans: Gemini Notebook (formerly NotebookLM), ChatGPT, Zapier, ClickUp, monday.com. Cheapest dollar-priced entry plan: monday.com at $9 (Basic, per seat a month, billed annually). Choose by the job you need doing: each entry says who it suits best.

Gemini Notebook (formerly NotebookLM)

Upload your own documents and ask questions that are answered from them, with references back to the source.

Price: Free with a Google account. Higher limits come with Google AI Plus, Pro and Ultra plans or qualifying Workspace plans.
Free plan: Yes. 100 notebooks, 50 sources per notebook and 50 chats a day on the free tier, according to Google's help page (limits may change).
Best for: Building an internal help desk from your handbook, price lists, manuals and procedures.

ChatGPT

A general AI assistant for drafting emails, quotes, policies and posts, summarising documents and answering questions.

Price: Free plan available. Paid plans (Go, Plus, Business, Enterprise) are priced per user per month; see the pricing page for current amounts.
Free plan: Yes. Unlimited everyday text chats, subject to abuse safeguards. Web search, file and image uploads, data analysis, image creation and 500 MB Library storage, each with its own usage limits. Ads may appear on the free plan in some countries.
Best for: Day-to-day drafting: customer replies, quotes, job adverts, social posts and summaries.

Zapier

Connects your apps so routine tasks happen automatically, for example new enquiry to spreadsheet to email.

Price: Free: $0 (100 tasks a month). Paid plans from $19.99 a month and $69 a month.
Free plan: Yes. Zaps, Tables and Forms with 100 tasks a month.
Best for: Copying enquiries, bookings or invoices between apps without retyping.

ClickUp

Tasks, projects and docs in one app, with AI add-ons.

Price: Free Forever: $0. Unlimited: $7 per user a month billed yearly, $10 monthly.
Free plan: Yes. Unlimited tasks and free-plan members, 60MB storage.
Best for: Small teams juggling jobs, checklists and shared docs.

Compare Notion and ClickUp side by side

monday.com

Boards for tracking jobs, projects and customers, with AI credits on paid plans.

Price: Free for up to 2 seats. Basic: $9 per seat a month, billed annually (shown as a total for a team of seats).
Free plan: Yes. Free plan for up to 2 seats with up to 3 boards.
Best for: Small teams tracking jobs or projects visually.

Compare Notion and monday.com side by side

Sources

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