Guides · Updated 2026-10-15

ChatGPT prompts for window cleaners (UK)

These prompts cover the messages a window cleaner writes every week: leaflets for new streets, regular-clean terms, weather and missed-clean messages, payment reminders and review requests. Fill in the [brackets], paste into ChatGPT, Claude or Gemini, and check the draft before you send it. AI tools can get rules wrong, so check anything legal yourself. We checked the rules below on 15 October 2026.

For general messages, see ChatGPT prompts for tradespeople.

Winning customers

1. Leaflet for a new street

Write a short leaflet for my window cleaning round in [area]. Include: what we clean ([windows, frames, sills, doors, conservatory roofs]), how often ([every 4/6/8 weeks]), price from [£amount] for a [type of house], how payment works ([card, bank transfer, online]), that we're insured, and how to book ([phone, link]). Friendly, no fake urgency, British spelling, under 120 words.

2. Quote for a one-off or bigger job

Write a short quote for [customer name] for [job, such as a conservatory roof clean or gutter clear-out] at [type of property]. Include what's included, the price [£amount], how long it takes, what we need from them ([access to the back, outside tap]), and payment terms. Plain English, British spelling, under 150 words.

Regular customers

3. Regular-clean terms

Write short terms for my regular window cleaning service. Cover: how often we come ([weeks]), that we'll clean when they're out if we can get access ([side gate]), how we'll tell them we've been ([text]), payment due within [days] of the clean, what happens if we can't get access ([charge or not]), and that either side can stop the service with [notice]. Fair, plain English, British spelling, under 200 words.

4. Weather or missed-clean message

Write a short text to customers on [street or area] saying we couldn't clean on [day] because of [weather / van problem / illness], and that we'll be back on [new date]. Apologetic but brief, under 250 characters, British spelling.

5. "We've been" text with payment details

Write a short text telling [customer name] we've cleaned their windows today, the amount due ([£amount]), how to pay ([bank details placeholder / link]), and when we're next due ([date]). Friendly, under 250 characters, British spelling.

6. Price rise notice

Write a short, friendly message to regular customers explaining that our price is going up from [date] from [£old] to [£new], because [honest reason: fuel, insurance, equipment]. Say it's the first rise in [time] if true. British spelling, under 100 words.

Safety and marketing

7. Explaining why we use a pole system

Write a short, friendly explanation for customers of why we clean upstairs windows from the ground with a water-fed pole rather than a ladder: it's safer, it reaches frames and sills, and pure water dries without smears. Keep any claims to what I've told you, British spelling, under 100 words.

The Work at Height Regulations 2005 apply to employers and anyone who controls work at height: the work must be planned, supervised and done by competent people (HSE: the law on work at height). HSE says ladders aren't banned and can be sensible for low-risk, short-duration tasks, but shouldn't automatically be the first choice (HSE: ladders).

8. Marketing text to past customers

Write a short text to past customers offering [service, such as a gutter clear-out] for [£amount] this [month]. Include how to book ([link]) and a simple way to opt out ("Reply STOP to opt out"). Under 300 characters, British spelling.

Marketing texts and emails need consent, or the "soft opt-in": you can contact existing customers who bought, or discussed buying, a similar service from you, as long as you gave them a simple way to opt out when you took their details and in every message (ICO: electronic mail marketing). The ICO says the same rule covers texts, and that this guidance is under review after the Data (Use and Access) Act.

Reviews

9. Ask for a Google review

Write a short text to [customer name] thanking them for being a customer and asking if they'd leave an honest Google review here: [link]. Easy to say no, no discount or free clean in return, under 300 characters, British spelling.

Don't offer anything in return for reviews: see can Google detect fake reviews?

10. Reply to a complaint about smears

A customer says their windows had smears after today's clean. Write a calm, friendly reply apologising, explaining briefly [any reason, such as rain soon after], and offering to come back and redo [the windows] free on [day]. Don't argue, British spelling, under 100 words.

Before you send anything

• Check rules against the source, not the AI's version.
• Don't paste customers' addresses or phone numbers into an AI tool if you don't need to.
• For round management, payment and other tools, see AI tools for window cleaners.

FAQ

Can I text past customers about offers?

Yes, under the soft opt-in, if they bought or discussed buying a similar service from you, you gave them a way to opt out when you took their details, and every message offers an opt-out. Otherwise you need consent, according to the ICO.

Are ladders banned for window cleaning?

No. HSE says ladders can be sensible for low-risk, short-duration tasks, but shouldn't automatically be the first choice, and work at height must be planned and done by competent people.

What should regular-clean terms cover?

How often you come, access, how payment works and when it's due, what happens if you can't get in, and how either side can stop the service.