Guides · Updated 2026-10-15
ChatGPT prompts for cleaning businesses: 10 to copy (UK)
These prompts cover the messages cleaning businesses write most: quoting an end-of-tenancy clean, setting out a regular cleaning agreement, handling keys, putting prices up, and replying when a client isn't happy. Fill in the [brackets], paste into ChatGPT, Claude or Gemini, and check the draft before you send it. Rules below were checked on 15 October 2026.
For general messages, see ChatGPT prompts for tradespeople.
Quotes and agreements
1. End-of-tenancy clean quote
Write a clear quote for an end-of-tenancy clean at a [number]-bed [flat/house] in [area] on [date]. List what's included room by room ([oven, inside cupboards, windows inside, skirting, bathrooms descaled]), what's extra ([carpet cleaning, outside windows, rubbish removal]) and the price ([£amount]). Say what happens if the agent asks for a re-clean ([our policy]). British spelling, plain English.
2. Regular clean agreement
Write a short, plain-English agreement for a regular domestic clean: [frequency], [hours] a visit, price [£amount] per visit, what's included, how to skip or cancel a visit ([notice]), what happens if we can't get in, payment terms ([when and how]), and how either side can end it ([notice]). Fair to the customer, British spelling, under 300 words.
3. Reply to a vague "how much for a clean?" enquiry
Someone asked "how much for a clean?" Write a friendly reply asking the 4 questions I need to quote ([type of clean, size of home, how often, any pets or problem areas]), with my usual hourly rate ([£amount]) and minimum visit ([hours]). Under 120 words, British spelling.
Keys, access and waste
4. Key-holding policy
Write a short key-holding policy for my cleaning business. Cover: how keys are labelled (no addresses on keys), where they're stored, who can access them, what we do if a key is lost, and how we return keys when a client leaves. Reassuring, plain English, British spelling, under 180 words.
5. Taking rubbish away
A client has asked us to take away [bags of rubbish/old items] after an end-of-tenancy clean. Write a short reply giving our price ([£amount]) and confirming we're registered as a waste carrier ([registration number]), or, if we're not, explaining we can't take it and suggesting [alternative]. British spelling, under 120 words.
In England, a business that transports waste must register as a waste carrier. GOV.UK says registration is usually free if you only carry waste you produce yourself; otherwise it costs £191.02 (GOV.UK). Other parts of the UK have their own process.
6. Product safety list for my kit
Make a simple table from this list of cleaning products I use: [paste product names and the hazard warnings from each label]. Columns: product, what we use it for, hazard on the label, how we store it, gloves or other protection, what not to mix it with. British spelling. Add a reminder to check each product's safety data sheet.
HSE's COSHH basics explain what counts as a substance hazardous to health and whether COSHH applies to self-employed people.
Clients and staff
7. Price rise for regular clients
Write a short, friendly message to regular cleaning clients explaining that the price per visit is going up from [£old] to [£new] from [date], with [weeks] notice, because [honest reason: wages, fuel, products]. Thank them, and say they can talk to me if it causes a problem. British spelling, under 120 words.
8. Reply to a complaint about a missed area
A client says we missed [area] on [date]. Write a polite reply that apologises, offers to come back and redo it free on [date options], and says what we've changed ([checklist, photos at the end]). Not defensive, British spelling, under 120 words.
9. Cleaning checklist for my team
Turn this into a clear room-by-room checklist my cleaners can tick off on their phones: [paste your notes]. Keep it in the order you'd clean a home (top to bottom, dry to wet), with a final walk-round check and a reminder to photograph the finished kitchen and bathroom. British spelling.
10. Job advert for a cleaner
Write a job advert for a [part-time] domestic cleaner in [area]. Hours: [hours]. Pay: [£ per hour]. Include travel arrangements ([paid travel time, mileage]), what the job involves, what we provide (products, equipment, uniform) and how to apply. Honest, no hype, British spelling, under 200 words.
Check your hourly pay is at least the National Minimum Wage, and remember travel time between jobs can count as working time (GOV.UK).
Before you send anything
- Check every rule against the source, not the AI's version.
- Don't paste client addresses or key codes into an AI tool.
- Price your time properly: see how much to charge per hour, the day-rate calculator and scheduling apps for cleaners.
Get one useful AI tool in your inbox each weekday
Free, plain English, five minutes to read. Unsubscribe any time.
See our privacy notice.
FAQ
Do cleaners need a waste carrier licence?
In England, if your business transports waste, you must register. It's usually free if you only carry waste you produce yourself; otherwise £191.02, according to GOV.UK on 15 October 2026.
Can ChatGPT write a COSHH assessment?
It can help you organise the information from product labels and safety data sheets, but you're responsible for the assessment. HSE's COSHH guidance explains what's needed.