Guides · Updated 2026-10-15

ChatGPT prompts for tutors (UK)

These prompts help private tutors with parent messages, lesson summaries, cancellation policies and website copy. Fill in the [brackets], paste into ChatGPT, Claude or Gemini, and check before you send. Don't paste children's full names, addresses or safeguarding notes into an AI tool. Rules below were checked on 15 October 2026.

Lessons and parents

1. Trial lesson confirmation

Write a short email to [parent name] confirming a trial [subject] lesson for [child first name only] on [day, date] at [time], at [online / my address / their address]. Include what to bring ([list]), the trial fee ([£amount]), and that we'll decide together about ongoing lessons afterwards. Warm, British spelling, under 150 words.

2. Weekly progress note for parents

Turn these lesson notes into a short parent update for [child first name only]: what we covered ([topics]), what clicked, what to practise before next time ([tasks]), next lesson [date]. Encouraging, no grades inventing, British spelling, under 120 words. Use only the notes I paste: [notes].

3. Exam-board topic outline

Using only this specification excerpt I paste, outline a 4-week plan for [exam board and paper] focusing on [topics]. One session a week, [length] minutes. Don't add topics that aren't in the excerpt: [paste].

Always check the plan against the real specification PDF from the exam board.

4. Homework sheet from your notes

Turn my notes into a one-page homework sheet for [level / year]: [notes]. Include 5 questions with space to write answers, plus a worked example for question 1 using only numbers I supplied. British spelling.

Bookings, cancellations and pay

5. Cancellation and late-notice policy

Write a short, fair cancellation policy for my tutoring. Rules: cancel or move with [hours] notice for a full credit; less notice means [what happens to the fee]; illness exceptions [policy]; block bookings of [number] lessons paid in advance get [any discount or freeze rule]. Plain English, British spelling, under 150 words.

A term requiring a consumer who cancels to pay a disproportionately high sum for services not supplied may be unfair under the Consumer Rights Act 2015 (Schedule 2, paragraph 5).

6. Missed-lesson follow-up

Write a short message to [parent name] after a missed lesson on [date] without notice. Tone: fair and calm. Restate the policy ([hours] notice), offer to rebook at [link or times], and say the missed lesson is charged as [policy]. British spelling, under 100 words.

7. Price rise for existing clients

Write a short email to parents explaining that my [subject] lesson rate rises from [£old] to [£new] an hour from [date], because [honest reason]. Lessons already booked and paid keep the old rate. British spelling, under 120 words.

Safeguarding, DBS and data

8. DBS wording for your website

Write a short, accurate website note saying I hold an Enhanced DBS check for work with children [with / without barred list — edit to match my certificate], that parents can ask to see the certificate, and that a DBS check is only one part of deciding suitability. Don't claim a check is "mandatory for all tutors" or invent issue dates. British spelling, under 100 words.

From 21 January 2026, eligible self-employed people (GOV.UK's example includes a private maths tutor) can apply for Enhanced or Enhanced with Barred List DBS checks through a DBS Umbrella Body; parents cannot apply on the tutor's behalf (GOV.UK: DBS checks for self-employed people). Teaching, training or instruction of children on more than three days in any 30-day period can fall within regulated activity with children (GOV.UK: regulated activity with children). Eligibility depends on the role — use the DBS tools on GOV.UK rather than an AI summary.

9. Data-care note for parents

Write a short privacy note for parents explaining what I keep (names, contact details, lesson notes, invoices), why (to deliver lessons and keep records for tax), that I don't post children's details on social media, and how to ask me to update or delete something. British spelling, under 150 words. Don't invent a company registration number.

If you keep names, contacts and progress notes, you're handling personal data under UK data protection law. Keep only what you need, store it securely, and don't paste children's data into consumer AI tools. For online services likely to be accessed by children, the ICO's Age Appropriate Design Code sets standards (ICO: Age appropriate design code). Most one-to-one tutors aren't running a large online service — still treat children's data carefully.

10. Website "about" page

Write an About page for my tutoring site: subjects [list], levels [list], online or in person in [area], rate from [£amount] an hour, DBS [yes/see certificate], how to book [link]. Plain English, no guaranteed grade claims, British spelling, 150 to 250 words.

Before you send anything

• Never paste full pupil records into an AI tool.
• Check DBS and cancellation wording against GOV.UK and your own policy.
• For tax on tutoring income, use the self-employed tax calculator.

FAQ

Do private tutors need a DBS check?

Parents often ask for one. Eligible self-employed tutors can apply for an Enhanced check via an Umbrella Body (GOV.UK guidance above). A check is only one part of suitability.

Can I keep a fee for a same-day cancel?

Only if your policy is clear and fair. Disproportionately high cancel fees may be unfair under the Consumer Rights Act 2015.